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Alameda County Environmental Cleanup Oversight Programs (LOP and SCP)
REVISION DATE: September 5, 2018
PREVIOUS REVISIONS:
July 26, 2018, April 4, 2018, July 17, 2017, November 8, 2016, December 15, 2015, 16, 2014, June 19, 2013, June 15, 2011, March 26,
ISSUE DATE:
SECTION: Miscellaneous Administrative Topics & Procedures SUBJECT: File Names for Electronic Reports
Format: REPORT_NAME_R_YYYY-MM-DD
Ex: SWI_R_VOL1_2006-05-25
LOP and SCP (VRAP)
Abandoned Well Information/Water Supply Well
Information
ABWELLINF_R
Addendum ADEND_R (added after report name)
Additional Information Report ADD_R
Analytical Reports (Loose data sheets not in report) ANALYT_R
As Built Drawings (or Plans) AS_BUILT
Case File Scanned By OFD CASE_FILE
Cleanup and Abatement Report CAO_R
Case Transfer Form (from CUPA) CASE_TRNSFR_F
Receptor/Well Survey/Preferential Pathway
COND_WELL_R
Corrective Action Plan (CAP)CAP_R
Correspondence CORRES_L
Court Injunctions INJ_L
Development Entitlement DEV_ENTITLE
Development Plans (Includes Plan Set, Cross-sections
Related Drawings) DEV_PLAN
Project Schedule, Gant Chart, DEV_SCHD
DWR Confidential Well Logs (Report containing) report name_R_CONFIDENTIAL_YYYY-
MM-DD (Ex: SWI_R_CONFIDENTIAL_YYYY-MM-DD)
ESI_R
Excavation Report EX_R
Extension Request Letter EXT_RQ_L
Fact Sheet FACT_SHT
Feasibility Study FEASSTUD_R
Groundwater Monitoring/Quarterly Summary
Report GWM_R
Financial Assurance/Letter of Credit FNCL_ASSRNC_LOC
Interim Remedial Action Plan IRAP_R
Interim Remediation Results (Includes Pilot
IR_R
Reports, Free Product Removal Reports, & Dual-Phase
Extraction Reports)
Lawsuit LAWSUIT_R
Migration Control Report MIG_R
Miscellaneous Report/Soil Sample MISC_R
Miscellaneous Sample Report (analytical results) MISC_SAMP_R
Notification Letter NOT_L
NPDES Miscellaneous Reports NPDES_R
Operations & Maintenance Plan OM_P
Pay for Performance PFP_R
Petition PETITION_R
Phase 1 Environmental Assessment Report PHASE1_R
Photos PHOTO
PSA_R
Remedial Action Plan RAP_R
Remedial Design & Implementation Plan RDIP_R
Remediation Progress Report REM_R
Request for Closure RFC(_L or _R)
Risk Assessment Report RISK_R
Risk Based Corrective Action RBCA_R
List of Landowners Forms LNDOWNR_F
SB2004 Letter of Commitment LOC_L
Site Conceptual Model/Conceptual Site Model SCM_R
Site Health & Safety Plan SFTY_PLAN_R
Site Management SITE_MANAGE_R_
Acknowledgement Statement for Site SMP_ACK_L
Site Management Plan SMP_R
Site Summary Report SITE_SUM_R
Soil and Water Investigation Report (Includes soil gas/vapor reports, indoor, additional site investigation, well installation, site characterization, cross section, indoor air, additional onsite investigation,
SWI_R
Soil Disposal Report SOIL_DSPL_R
Source Area Characterization SOURCAREA_R
State Information STATE_INFO (no date
(monthly remediation status reports
addressed to sanitary district requires no
STAT_R
Tank/Tank System Removal Report TNK_R
Tentative Order Report TENT_R
Unauthorized Release Form URF_R
UST Sampling Report UST_SAMP_R
USTCF 5 Year Review USTCF_5YR
USTCF issued Public Notice USTCF_PP_L
Well Construction Report (limited to water supply
WELL_CST_R
Well Decommissioning Report/Letter (well
WELL_DCM_R
Work Plan WP_R
LOP and SLIC ACEH OUTGOING LETTERS AND CASE FILE DOCUMENTATION
Document Name Abbreviation File Name= Abbreviation + Date (yyyy-mm-dd)
90 Day Letter 90D_L
CAP Approval CAP_AP_L
RP Certification of Public Notice CAP_CERT_L
CAP Public Participation Letter CAP_PP_L
CAP Public Participation Letter to RP CAP_PPRP_L
Certified Mail Receipt CERT_MAIL_RECEIPT
Cleanup and Abatement Order CAO_L
Closure Public Participation Letter CL_PP_LClosure Package (Letter, RACC, Summary,
CLOS_L
Correspondence CORRES_L
Deed Restriction DEED_L_ (Copied from CLOS_L_)
Directive Letter containing Public Notice
DIR_PP_L
Directive Letter (Landowner form, site
management requirements, well decommission scheduling prior to closure of PP, copy of PP to
DIR_L
Enforcement ENF_L
Enforcement Referral Letter ENF_REF_L
Extension Approval Letter EXT_AP_L
Extension Denial Letter EXT_DNY_L
Fact Sheet Public Participation Letter FACT_SHT_PP_L
Fund Requests FUND_REQ_L
Final Voluntary Remedial Action Agreement FVRAA_date
GeoTracker info GEOTRACK_R
Late Letter LATE_L
List of Landowners Forms LNDOWNR_F
Land Use Covenant LUC_L
Mailing List for Public Notice in Excel Format MAIL_PP
Maps & Assessor’s Parcel Information MAPS_ASSESSOR (no date)
Meeting Agenda, Minutes, Sign in Sheet MEETING
Miscellaneous Letter MISC_L
New Landowner Letters LNDOWNR_REQ_L
Notice of Responsibility NOR_L
Notice of Violation NOV_L
Phone Log PHONE_LOG
Photos PHOTO
Post Closure Monitoring PCMP_L
QA/QC Checklist (confidential) QAC_report name_date
Responsible Parties Information RPINFO_L_DATE OF THE LETTERHEAD
Returned Mail RTN_MAIL_date
Site Visit/Inspection Report SITEVISIT_R
Transfer Letter TRANS_L
UST Permit UST_PRMT
Voluntary Remedial Action Notice to State Agencies VRA_NOTICE
Voluntary Remedial Action Request Form from RP VREQ_F